Every Hong Kong private company must appoint a company secretary. An individual secretary must ordinarily reside in Hong Kong, a corporate secretary must have its registered or principal office in Hong Kong, and a sole director cannot also be the secretary. BizAion acts as your company secretary and designated representative, keeps your Significant Controllers Register (SCR) and statutory registers, and files your annual return (NAR1) on time, from HK$2,800 a year.
What a company secretary does
- Keeps the registers of directors, secretaries and members, plus board and members' minutes
- Files the annual return (NAR1) within 42 days after the incorporation anniversary
- Files changes of directors, secretary or registered office within 15 days (forms such as ND2A, ND2B, NR1)
- Keeps the Significant Controllers Register up to date for inspection on request
Details in our guides to company secretary requirements and the SCR.
What a late annual return costs
| Delivered | Government fee |
|---|---|
| Within 42 days of the return date | HK$105 |
| After 42 days, within 3 months | HK$870 |
| After 3 months, within 6 months | HK$1,740 |
| After 6 months, within 9 months | HK$2,610 |
| After 9 months | HK$3,480 |
Source: Companies Registry. See our annual return (NAR1) guide.
Secretary plans compared (HKD)
| Item | Plan 1 HK$2,800/yr | Plan 2 HK$6,800/yr |
|---|---|---|
| Company secretary and designated representative | ✓ | ✓ |
| SCR kept and updated | ✓ | ✓ |
| Annual return (NAR1) prepared and filed | ✓ | ✓ |
| Free accounting and tax questions | ✓ | ✓ |
| Listed changes included each year (address change, minutes, register updates) | 1 | 3 |
| Register upkeep for multi-shareholder companies | — | ✓ |
Government fees (for example HK$105 for the annual return) are extra. Corporate shareholders or offshore structures are quoted separately. Full details: Company Secretarial Services.
How to switch company secretary
- Tell us your company name and current arrangement on WhatsApp, and we quote.
- The directors sign the appointment; the outgoing secretary resigns.
- We file the change (ND2A) with the Companies Registry within 15 days.
- We take over the registers, minutes and SCR, then handle annual returns and BR renewals each year.
Changing your registered address at the same time? Add our registered office service.
Not sure which option fits your company? Message us on WhatsApp. The first consultation is free.
How it works
- Ask on WhatsApp: Tell us about your company. The first consultation is free.
- Quote: Based on published fees, listing what's included.
- Appointment and handover: You sign, we file the forms and take over the records.
- All-year follow-up: Annual return, register updates and deadline reminders.
What you get when you work with us
Published fees
Fees for our main services are on this site. Government and auditor fees are passed on at cost and itemised in your quote.
English and Chinese
Talk to us in English, Cantonese or Mandarin, with bilingual documents where useful.
Updates on WhatsApp
Follow progress on WhatsApp from first question to finished filing.
Deadline reminders
We remind you ahead of annual return, business registration renewal and tax deadlines.
Response time
WhatsApp is the fastest way to reach us, and we aim to reply to every enquiry within one working day. Emails and the online form are followed up too. The first consultation is free, with no obligation.
47 five-star reviews on Google
Verbatim reviews clients left on Google (a selection from 47 reviews, all five stars).
5.0 · 47 Google reviews
See all reviews on Google MapsPricing is very fair, service was great! Ming was exceptional, he is able to communicate with our team in english and chinese, highly recommended!
Mabel · Google review 會計師專業細心，處理稅務報表非常有效率，而且解說清楚讓人放心。很感謝幫忙解決許多財務問題，值得信賴的好夥伴，GOOD！
Ivan · Google review Excellent service from start to finish. The team is knowledgeable, responsive, and truly reliable. Highly recommended.
Mandy · Google review 非常好的體驗，服務十分專業，收費合理
KaChun · Google review
Frequently asked questions
Can a sole director be the company secretary?
No. A private company's sole director cannot also be its secretary, and the company cannot appoint a corporate secretary whose sole director is that same person.
How much does a company secretary cost?
BizAion's Secretary Plan 1 is HK$2,800 a year and Plan 2 is HK$6,800 a year. Government fees, such as HK$105 for the annual return, are extra.
Can I change company secretary at any time?
Yes. The new appointment must be reported to the Companies Registry within 15 days; we file the form and take over the statutory records.
What happens if the annual return is late?
The government fee rises from HK$105 to as much as HK$3,480, and the company and its officers can be prosecuted. The Registrar cannot extend the deadline or waive the higher fees.
Do companies owned by non-residents need a local secretary?
Yes. Wherever the shareholders and directors live, the secretary must be an individual ordinarily resident in Hong Kong or a body corporate with its registered or principal office in Hong Kong.
Service details and fees: Company Secretarial Services（From HK$2,800 / year）